Acceptance Letter Samples: Definition and Examples
The next step after getting the job offer is to send an acceptance letter to your future employer to accept it. While conveying your acceptance of the job opportunity, it’s standard practice to express your gratitude and excitement for the new opportunity. Knowing what information to include and how to organise your acceptance can help you draft a good acceptance letter. In this article, we explore what an acceptance email is and outline some steps to write an acceptance letter, with examples.
You may wish to read acceptance letter samples to understand the best practices of writing acceptance letters. To improve your own acceptance letter, you could read more than one acceptance letter sample to get a sense of the different ways of writing acceptance letters. Following that, you can piece together the useful information when writing your own acceptance letter.
What is an acceptance letter?
An acceptance letter shows your potential employer that you’re accepting the job offer they extended to you. You may address the acceptance letter to your hiring manager or recruiter or even your direct manager in your new job. You usually send this acceptance letter after you have reviewed the terms of your new employment, including the terms related to job title, salary, intended start date and other terms of your employment. You may send the acceptance letter using physical mail or via email, depending on the mode of communication preferred by your future employer.
Take note of what information your potential employer requires, as set out in their offer letter or email to you. Some employers may request additional information together with your acceptance letter, such as a recent photograph of yourself for employee records. The acceptance letter is an important piece of communication, as it’s likely the first response you undertake as an employee of your new company. Your employer may keep your acceptance letter in your records to document your employment.
How to accept a job offer by email / letter
When you receive a written job offer, it’s polite to respond to it via a job offer acceptance email reply or a job offer acceptance letter, even if you’ve already verbally accepted the offer.
It’s also important to make sure it’s a well-constructed and formal job offer acceptance email – see it as your chance to show the employer that they made the right decision offering you the job. So when writing your job offer acceptance email or your job acceptance letter, make sure you use proper language (no slang), address the Hiring Manager directly, and use a spell check to ensure proper spelling and grammar.
If you’ve applied for an internship, it is also common courtesy to write an internship acceptance thank you letter or email. For an internship confirmation letter, you can use exactly the same format as you would for a job offer acceptance.
Job offer acceptance email template
Subject line: [*Your name* – Job Offer Acceptance]
Dear [Their name],
Thank you for your offer of [Job title] at [Company name]. I am delighted to formally accept the offer, and I am very much looking forward to joining the team.
As discussed, my starting salary will be [Agreed starting salary], rising to [Increased salary] following a successful probationary period of 3 months. I will receive [days] annual leave, and private health insurance after probation.
I can confirm that my starting date of employment will be [Start date]. If there is any additional information you need prior to this date, please let me know.
Once again, thank you very much for the opportunity, and I look forward to working with you.
Job offer acceptance letter template
[Your phone number]
[Your email address]
[Hiring manager’s name]
Dear [Hiring Manager’s name],
I am writing to formally accept your offer of [Job title] at [Company name]. I am very grateful for the opportunity, and delighted to be joining the company.
As discussed over the phone, my starting salary will be [Agreed starting salary], with [percentage] commission, as well as [days] annual leave, and private health insurance.
I will be able to start work on [Start date]. If there is any additional information, or paperwork you need me to complete prior to then, please do let me know.
Thank you very much for the opportunity.
Once you have written your response job acceptance email or job acceptance letter, make sure you run through it several times, checking for any grammar or spelling mistakes (try adding a free assistant like Grammarly to your browser). A formal job offer acceptance that is poorly written and littered with errors won’t give your new employer the best impression.